1. TITLE OF THE PRACTICE:

Management Information system and E-Academic Process Through Enterprise Resource Planning (E-MIET-ERP)

2. OBJECTIVES OF THE PRACTICE:

To monitor the performance of the teachers and progress of the students by the Principal. To maintain the record of both teachers personal details and academic details of the students. To access the information at one point in digital form from the date of joining to the date of completion of the program in the case of students and from the date of appointment to the date of relieving in the case of teachers.

3. THE CONTEXT:

Educational institutions need to store huge volume of information about students, teachers, academic details and other related data. An ERP solution integrates the whole campus and all the branches in a common system to make the process of data management easy. A software developed by the faculty members and students of Computer Science and Engineering department of M.I.E.T. Engineering College The software enables sharing of stored data across all departments to keep teachers, staff, and students updated on important announcements. This system provides a better control of internal and external communication in the institution continuously without any breakdown. The improved data access also boosts well-informed decision-making through strategic data analysis. ERP software can store enormous amount of information securely. The application has a backup system to preserve the information, which is quite impossible to have if it is stored in conventional files.

4. THE PRACTICE:

The Principal, Heads of various Departments, Teachers and Students are individually allotted with an ERP number. The details of the staff as well as students are stored in the ERP database that can be retrieved as and when required. Being an online portal, retrieval and updating of information is convenient so that every activity of the teachers and students are continually updated and monitored. Hence ERP is considered as an integral part of the academic process.

Students:

On admission, all the personal details of the student are entered in the ERP database. Attendance, Internal Marks, Assignment Marks and all the necessary academic information also entered periodically by the respective teachers. With the available information, analysis could be made on every parameter to check the performance and progress of the student. Reports with graphs/charts could be generated for mentoring purposes.

Teachers:

The personal information of the teacher are entered into the ERP database. Time table of allocated subjects along with the students database will be made accessible for the teachers so that attendance, assignment and internal marks could be entered regularly on daily basis.

Principal/HoDs:

The entire academic performance and progress could be easily monitored by the top level management. The ERP is user friendly and any faculty with the ERP number could access and generate reports based on the requirement.

Reports:

Absentees Report:

Everyday absentees report could be generated on a single click either department wise or for the entire institution to monitor regular absentees and find ways to reduce the number of absentees.

Test Report:

After completion of the test, test report could be generated either subject wise or for all the subjects which can be used for planning of remedial classes to improve results in the forthcoming tests.

Mentor Report:

Advisors/ Mentors/ Class Coordinators are able to generate reports of the personal details of the students in order to maintain cordial relationship with the parents with respect to the performance and progress of the students. The information stored will not only be available for the academic year alone but also for all the previous years right from the implementation of the ERP software. In addition to it, the information available are also used for various purposes such as scholarship, fees collection and placement activities.

5. EVIDENCE OF SUCCESS:

Absentees have been drastically reduced as the data available from the ERP software is much useful for careful monitoring of the students and their absence will be immediately taken to the notice of their parents. For result analysis, reports generated at any instant, allows access to the information pertaining to their performance in the case of assessment tests are very much useful for the teachers to encourage and assist their students in their academic progress and thereby increase the pass percentage of the students in the semester examination.

ERP software is a useful tool for communicating with the parents to update the information such as their attendance percentage and internal marks in a single click. With the available information, the teachers and parents can jointly counsel the students for improvement of their performance.

6. PROBLEMS ENCOUNTERED AND RESOURCES REQUIRED:

Damage to the hard disk or CPU is a problem and is addressed by frequent back-ups. The software may slow down the process and so the software must be updated regularly. Delay in updating leads to ambiguity and so authenticity of data must be monitored closely.

1. TITLE OF THE PRACTICE:

Development of Technocrats through Skill enhancement (DoTS)

2. OBJECTIVES OF THE PRACTICE:

  • To bring out better practical skills among young Engineering students.
  • To promote knowledge-based and technology-driven start-ups through mentorship, guidance, and support.
  • To develop practical skills and innovative ideas among the students.
  • To encourage self-employment tendencies among students.
  • To develop technical and professional awareness among the students.
  • To promote first generation businessmen and industrialists.
  • To develop entrepreneur and managerial skills to meet out the problems in this context of the arena.

3. THE CONTEXT:

Practical learning is learning by experience. The learner observes and then carries out, controls or interacts with real-life variables. It is a well-known fact that practical skills are important for every engineering student. Practical work includes experiments in laboratories, field work, case study and project work. It is a proof of their proactivity and helps open up better opportunities for employment and further studies. Practice makes a man perfect. Practical knowledge gives a different perspective of the information through personal experience.

Young students have the enormous power of doing things with great courage. The students of the present generation are more ambitious and aspire to invent new things. It is the responsibility of education system to motivate young aspirants to be the best in the practical skills.

With a distinctive vision of providing a path for young minds to follow and develop their skills, practical learning gives a different feeling of confidence and competence in the skills and techniques for accomplishment and victory to pursue their dreams along with a sense of direction, to shape the global economy.

4. THE PRACTICE:

The practical training courses are conducted for the students to familiarize the latest softwares and technology in their respective domain. The practical training enhances to experiential learning and practical work encourages self-learning. Practical work makes student independent and increase their confidence. Students who complete engineering education often find that when they start working, they are at a loss in spite of getting very good marks in the examination. If the engineering college integrates theory with practice, students are better prepared for jobs. Practical knowledge in advance boosts their confidence. Hence there are several benefits of practical work and at the same time it must be remembered that theoretical knowledge is also important. Practical work is application of theory and practice for best results. The students develop creative and innovative ideas/methods and give solutions to the real time problems. We also offer practical courses beyond the curriculum which includes Computer Numerical Control (CNC) training, Structural Analysis and Designing Program (STAAD Pro), Hardware and Networking, Printed Circuit Board (PCB) design, design of power converters and applications for engineering students and branding strategies for management students. Although the affiliating University framed the curriculum to conduct practical classes through online due to Covid-19 situation, we conducted only through physical mode as an option given by the University.

Every year industrial visit is arranged for the students to get awareness in the modern technology, future trends, and industrial knowledge. Students explore themselves by interacting with the industrial experts and clarifying their technical doubts and gain knowledge. Engineering students from various streams prepare the projects and present the project in Expo conducted by M.I.E.T. Engineering College in the banner of Entrepreneurship Development Centre (EDC). The students are encouraged to do in-house project by utilizing the existing laboratory facilities available in the concerned departments. An unique students Bazaar is also organized in the campus every year in the name of “Prentice Bazaar” to Management students by creating an opportunity to find the market to sell their products and to sharpen their entrepreneurial skills.

5. EVIDENCE OF SUCCESS:

The evidence of success of these practices is that the students have participated both in Project Expo and Students’ Bazaar and developed their technical skills. The outcome of conducting Project Expo enabled our students to develop innovative projects like Green vehicle (battery operated), small turbine for generating electricity from canals (Patent approved), device for identifying fake votes, etc. With the guidance of faculty members our students have submitted various project proposals to Tamil Nadu State Council for Science and Technology (TNSCST) and got sanction of funds for 4 projects and successfully completed the projects. The approved projects in the academic year 2019-2020 are ‘Remote operated trash skimmer for lake’ and ‘Design and fabrication of fume arrester using peanut shell biofilter for arc welding application’. The approved projects in the academic year 2018-2019 are “Self renovation of building cracks with biological action” and “Tree shifting and replantation mechanism”. The Injection molding equipment was designed and fabricated by our students for research purpose. Our students have participated in the ‘Chhatra Viswarkarma’ Award-2019 a State level competition organized by AICTEDelhi and shortlisted for higher levels for their work on “Advanced Aquaponics for adopting villages”.

6. PROBLEMS ENCOUNTERED AND RESOURCES REQUIRED:

As the exhibition is organized inside our college premises the audiences are limited and only student participants of the exhibition alone participate the program. So, the scope of the exposure for students is less. Hence, it is suggested that the exhibition and other activities need to be conducted outside the college campus, which will increase the possibilities of mass audience to visit both Project Expo and Students’ Bazaar. The students get more exposure by conducting more exhibitions with the support of private industries located in nearby region, which can enhance and motivate the students by involving this kind of expo. Students get more interactions with the mass audience and share their views and on the other side will get more innovative ideas. Also, when the project expo is conducted beyond the college campus, there may be more chance of getting attention from private industries leading to sponsorship for our program.

Curricular Aspects

Cr.No

Key Indicators (KIs)

1.1.1 The Institution ensures effective curriculum delivery through a well planned and documented process
1.1.2 The institution adheres to the academic calendar including for the conduct of CIE
1.1.3 Teachers of the  Institution participate in  activities related to curriculum  development  and assessment of the affiliating University
1.2.1 Percentage of Programmes in which Choice Based Credit System (CBCS)/ elective course system has been implemented
1.2.2 Number of Add on /Certificate programs offered during the last five years

2019-2020 2018-2019 2017-2018 2016-2017 2015-2016
Civil Civil Civil Civil Civil
CSE CSE CSE CSE CSE
EEE EEE EEE EEE EEE
ECE ECE ECE ECE ECE
MECH MECH MECH MECH MECH
MBA MBA MBA MBA MBA
NPTEL NPTEL NPTEL
Spoken Tutorial Spoken Tutorial Spoken Tutorial
1.2.3 Average percentage of students enrolled in Add-on/Certificate programs as against the total number of students during the last five years

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

1.3.1 Institution integrates crosscutting issues relevant to Professional Ethics, Gender, Human Values, Environment and Sustainability into the Curriculum
1.3.2 Average percentage of courses that include experiential learning through project work/field work/internship during last five years
1.3.3 Percentage of students undertaking project work/field work / internship

 

Project details Internship Fieldwork
Civil Civil Civil
CSE CSE CSE
EEE EEE EEE
ECE ECE ECE
MECH MECH MECH
MBA
ME-CSE
ME-MFE
ME-SE
ME-PED
ME-VLSI
1.4.1 Institution obtains feedback on the syllabus and its transaction at the institution from the stakeholders
1.4.2 Feedback process of the Institution

Teaching- Learning and Evaluation

Cr.No Key Indicators (KIs)
2.1.1. Average Enrolment percentage
2.1.2. Average percentage of seats filled against seats reserved for various categories (SC, ST, OBC, Divyangjan, etc. as per applicable reservation policy)
2.2.1. The institution assesses the learning levels of the students and organises special Programmes for advanced learners and slow learners
2.2.2. Student- Full time teacher ratio
2.3.1. Student centric methods, such as experiential learning, participative learning and problem solving methodologies are used for enhancing learning experiences
2.3.2. Teachers use ICT enabled tools for effective teaching-learning process.
2.3.3. Ratio of mentor to students for academic and other related issues
2.4.1. Average percentage of full time teachers against sanctioned posts during the last five years
2.4.2. Average percentage of full time teachers with Ph. D.
2.4.3. Average teaching experience of full time teachers in the same institution
2.5.1. Mechanism of internal assessment is transparent and robust in terms of frequency and mode
2.5.2. Mechanism to deal with internal/external examination related grievances is transparent, time- bound and efficient
2.6.1. Programme and course outcomes for all Programmes offered by the institution are stated and displayed on website and communicated to teachers and students.
2.6.2. Attainment of programme outcomes and course outcomes are evaluated by the institution.
2.6.3. Average pass percentage of Students during last five years

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

2.7.1. Online student satisfaction survey regarding to teaching learning process.

Research, Innovations and Extension

Cr.No

Key Indicators (KIs)

3.1.1. Grants received from Government and non-governmental agencies for research projects, endowments, Chairs in the institution during the last five years (INR in Lakhs)

Grants Received from Government

Grants Received from Non-Government

3.1.2. Percentage of teachers recognized as research guides (latest completed academic year)
3.1.3. Percentage of departments having Research projects funded by government and non government agencies during the last five years
3.2.1. Institution has created an ecosystem for innovations and has initiatives for creation and transfer of knowledge
3.2.2. Number of workshops/seminars conducted on Research Methodology, Intellectual Property Rights (IPR) and entrepreneurship during the last five years

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

3.3.1. Number of Ph.Ds registered per eligible teacher during the last five years
3.3.2. Number of research papers per teachers in the Journals notified on UGC website during the last five years
3.3.3. Number of books and chapters in edited volumes/books published and papers published in national/ international conference proceedings per teacher during last five years
3.4.1. Extension activities are carried out in the neighborhood community, sensitizing students to social issues, for their holistic development, and impact thereof during the last five years
3.4.2. Number of awards and recognitions received for extension activities from government/ government recognised bodies during the last five years
3.4.3. Number of extension and outreach Programmes conducted by the institution through NSS/ NCC/ Red Cross/ YRC etc.,

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

3.4.4.  

Average percentage of students participating in extension activities

 

3.5.1. Number of Collaborative activities for research, Faculty exchange, Student exchange/ internship per year

List of Internship details from 2015-2020

List of Industrial Visit

2019-2020 2018-2019 2017-2018 2016-2017
Civil Civil Civil
CSE CSE CSE CSE
EEE EEE EEE EEE
ECE ECE ECE ECE
MECH MECH MECH MECH
MBA MBA
3.5.2. Number of functional MoUs with institutions, other universities, industries, corporate houses etc. during the last five years

Student Support and Progression

Cr.No

Key Indicators (KIs)

5.1.1.

Average percentage of students benefited by scholarships and freeships provided by the Government during last five years

2019-2020

2018-2019(a)

2018-2019(b)

2017-2018

2016-2017

2015-2016

5.1.2.

Average percentage of students benefitted by scholarships, freeships etc. provided by the Institution / non- government agencies

a.       List of students benefitted

b.      Audited Statement

c.       Policy

5.1.3.

Capacity building and skills enhancement initiatives taken by the institution

5.1.4.

Average percentage of students benefitted by guidance for competitive examinations and career counselling offered by the Institution

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

5.1.5.

The Institution has a transparent mechanism for timely redressal of student grievances including sexual harassment and ragging cases

a.       Minutes of meeting

5.2.1.

Average percentage of placement of outgoing students during the last five years

5.2.2.

Average percentage of students progressing to higher education during the last five years

5.2.3.

Average percentage of students qualifying in state/national/ international level examinations during the last five years (eg: JAM/ NET/SLET/GATE/ GMAT/CAT/GRE/ TOEFL/ Civil Services/State government examinations, etc.)

5.3.1.

Number of awards/medals for outstanding performance in sports/cultural activities at university/state/national / international level (award for a team event should be counted as one) during the last five years.

5.3.2.

Institution facilitates students’ representation and engagement in various administrative, co-curricular and extracurricular activities following duly established processes and norms

a.       Society of Automotive Engineers (SAE)

b.       Institution of Electronics and Telecommunication Engineers (IETE)

c.       Computer Society of India (CSI)

d.      National Service Scheme (NSS)

e.      Sports activities

f.        Department Associated Programs

g.       Magazine and Newsletter preparation

h.      Class Committee

5.3.3.

Average number of sports and cultural events/competitions in which students of the Institution participated during last five years

2019-2020 2018-2019 2017-2018 2016-2017 2015-2016
External sports event External sports event External sports event External sports event External sports event
Cultural event Cultural event Cultural event Cultural event Cultural event
Internal sports event Internal sports event Internal sports event Internal sports event Internal sports event

5.4.1.

There is a registered Alumni Association that contributes significantly to the development of the institution through financial and/or other support services
5.4.2. Alumni contribution during the last five years

Governance, Leadership and Management

Cr.No

Key Indicators (KIs)

6.1.1.

The governance of the institution is reflective of and in tune with the vision and mission of the institution

6.1.2.

The effective leadership is visible in various institutional practices such as decentralization and participative management

6.2.1.

The institutional Strategic/ perspective plan is effectively deployed

6.2.2.

The functioning of the institutional bodies is effective and efficient as visible from policies, administrative setup, appointment and service rules, procedures, etc.

a.      Staff hand Book

6.2.3.

Implementation of e-governance in areas of operation

6.3.1.

The institution has effective welfare measures for teaching and non-teaching staff

6.3.2.

Average percentage of teachers provided with financial support to attend conferences/workshops and towards membership fee of professional bodies during the last five years

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

6.3.3.

Average number of professional development /administrative training programs organized by the institution for teaching and non teaching staff during the last five years

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

6.3.4.

Average percentage of teachers undergoing online/ face-to-face Faculty Development Programmes (FDP) during the last five years

2019-2020

2018-2019

2017-2018

2016-2017

2015-2016

6.3.5.

Institutions Performance Appraisal System for teaching and non-teaching staff

a.       API sample for teaching and non-teaching staff

b.      API Format

6.4.1.

Institution conducts internal and external financial audits regularly

6.4.3.

Institutional strategies for mobilisation of funds and the optimal utilisation of resources

6.5.1.

Internal Quality Assurance Cell (IQAC) has contributed significantly for institutionalizing the quality assurance strategies and processes

 

6.5.2.

The institution reviews its teaching learning process, structures & methodologies of operations and learning outcomes at periodic intervals through IQAC set up as per norms and recorded the incremental improvement in various activities

a.       Mentoring Report

b.      Formal and informal feedback from the student

c.       Academic and Administrative Auditing Report

d.      Outcome Based Education (OBE)

6.5.3.

Quality assurance initiatives of the institution

a.       Regular meetings of the IQAC

b.      Collaborative quality initiatives

c.       Participation in NIRF

d.      ISO certificate

e.      NBA certificate

Institutional Values and Best Practices

Cr.No

Key Indicators (KIs)

7.1.1

Measures initiated by the Institution for the promotion of gender equity during the last five years.

a.       Gender equity programs

b.      Specific facilities for women

7.1.2

The Institution has facilities for alternate sources of energy and energy conservation measures

7.1.3

Describe the facilities in the Institution for the management of the following types of degradable and non-degradable waste

a.       Geotagged Photographs

b.      MoU

7.1.4

Water conservation facilities available in the Institution

7.1.5

Green campus initiatives include

7.1.6

Quality audits on environment and energy are regularly undertaken by the institution

a.       Quality audit report

b.      Certificate

c.       Award

d.      Policies

7.1.7

The Institution has disabled-friendly, barrier free environment

a.       Geotagged Photographs

b.      Provision for enquiry and information

c.       Policy

7.1.8

Describe the Institutional efforts/initiatives in providing an inclusive environment i.e., tolerance and harmony towards cultural, regional, linguistic, communal socioeconomic and other diversities

7.1.9

Sensitization of students and employees of the Institution to the constitutional obligations: values, rights, duties and responsibilities of citizens

7.1.10

The Institution has a prescribed code of conduct for students, teachers, administrators and other staff and conducts periodic programmes in this regard.

a.       Code of ethics policy document

b.      Details of monitoring committee composition and minutes of the committee meeting

c.       Institution organizes professional ethics programmes for students, teachers, administrators and other staff

d.      Annual awareness programme on Code of Conduct

7.1.11

Institution celebrates / organizes national and international commemorative days, events and festivals

a.       Geotagged photographs

b.      Report

c.       List of Events organized

7.2.1

Describe two best practices successfully implemented by the Institution as per NAAC format provided in the Manual.

7.3.1

Portray the performance of the Institution in one area distinctive to its priority and thrust